Quotation Generator
Create professional quotations with line items, validity date, terms, and printable layout. Free online tool.
Your Company
QUOTATION
QT-001
Date: 9/6/2026
Valid Until: 10/6/2026
Prepared For:
Client Name
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website Design & Development | 1 | $5,000.00 | $5,000.00 |
| Monthly Maintenance (3 months) | 3 | $500.00 | $1,500.00 |
Terms & Conditions:
50% advance payment required. Balance due upon delivery.
What is Quotation Generator?
A quotation generator creates professional price quotes that you can send to potential clients before work begins. Unlike invoices (which request payment for completed work), quotations propose pricing for consideration. They include validity periods, payment terms, scope of work, and item-by-item pricing breakdowns. Professional quotes increase conversion rates because they demonstrate organization and transparency, giving clients confidence in your pricing and scope understanding.
How It Works
Enter your business details, client information, quotation number, date, and validity period. Add line items with descriptions, quantities, and unit prices. The tool calculates totals and generates a formatted quotation ready for printing or PDF export. Quotations can include notes, terms and conditions, and payment structure (deposits, milestones). The layout follows professional standards that clients expect from established businesses. Export via browser print (Save as PDF) for email delivery.
Common Use Cases
- •Preparing detailed quotes for client projects with itemized scope and pricing
- •Creating comparative quotes at different service levels for client consideration
- •Generating renovation, construction, or service quotations with material and labor breakdowns
- •Preparing bulk order quotes with volume-based pricing tiers for wholesale buyers
- •Creating quotes for consulting engagements with hourly rate and estimated hours breakdown
- •Generating equipment or software quotations for procurement review and approval processes
Frequently Asked Questions
What's the difference between a quote and an invoice?▼
A quotation is a proposed price before work begins. An invoice is a bill for work already completed.
What is the difference between a quotation, an estimate and an invoice?▼
A quotation is a firm price you commit to for a defined scope. An estimate is an approximation that may change as the work is understood. An invoice is a demand for payment for work already delivered. Being explicit about which you are issuing avoids disputes about whether a figure was binding.
How long should a quotation stay valid?▼
Thirty days is the common default, and stating an expiry date protects you against cost changes and against a client accepting a price six months later. Say so on the document: "Valid until" with a specific date.
Is a quotation legally binding?▼
This depends on your jurisdiction, but a quotation accepted by the client generally forms a contract at the quoted price, which is precisely why the scope needs to be unambiguous. Spell out exclusions and assumptions, and state that work outside the described scope will be quoted separately.
Should I show a breakdown or a single total?▼
An itemised breakdown usually helps: it demonstrates how the price was reached, makes it easier for a client to approve part of the work, and gives you a defensible basis if the scope changes. A single total invites the question "why so much?" without giving you an answer.
What should I include about payment before starting work?▼
The payment schedule, any deposit required, accepted payment methods, and what happens if the client cancels. For larger projects a deposit before commencement and staged payments against milestones is standard practice and materially reduces the risk of non-payment.
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